CRC Annual Meeting - 11/20/2011

Sunday 11/20/2011 Charlotte Running Club is conducting our first annual meeting. We strongly encourage each member to attend. Since the meeting is open to the public, family and friends are welcome to attend as well. A couple of logistics and then the agenda:

Location: Run For Your Life store in SouthPark.
4722-G Sharon Road, Charlotte, NC 28210
980.224.8702 980.224.8702 Location Map

Time: 1pm - we will be doing a short all paces group run a little after 1pm. K-Swiss run test shoes will be available to try out on your run. Carolina's Sports Clinic will be available for post run massages! The Panthers game will be on in the store.
2pm - Start of annual meeting.

Agenda:

• Call to Order


• Thank you


• CRC Goals and Mission


• 2011 Year in Review


• 2011 Finances


• 2012 Charlotte Running Club Board Announced


• 2012 Next Steps


• 2012 Finance Improvements


• 2012 Draft Budget


• Question/Answer


• Other
  1/28/12 CRC 8k Race at McAlpine Park
  CRC Point Series
  
  Thank you to our 2011 Board Members
  Aaron Linz
  Caitlin Chrisman
  Billy Shue
  Ben Hovis
  Emily Barrett
  Jamie Dodge
  Scott Helms
  Jason Holder
  Allen Strickland
  
  Thank you to all our 2012 candidates
  Val Matena
  Aaron Linz
  Chad Randolph
  Billy Shue
  Mike Beigay
  Ben Hovis
  Tom Patania
  Adam Mayes
  Jamaar Valentine
  Scott Helms
  Bill Shires
  Caitlin Chrisman
  Emily Barrett
  Carolyn Maye
  
  
  Thank you to contributors in 2011
  Eimear Goggin – Website
  Bill Shires – Race Results
  Mike Kahn – Media Specialist
  Rebecca Thomason – CRC house, beer mile
  
  Charlotte Running Club Goals
  Maintained and updated by each board each year
  
  2011 Goals
  Set world record in 5K X 100 relay competition
  Expand team competitions
  Establish regularly scheduled and consistent social events
  Launch an annual race
  Appoint a volunteer coordinator
  Begin developing relationships with other regional and national running Clubs
  Develop a system of ordering and distributing branded apparel
  
  2014 Goals
  Have an established annual race
  Have a defined mentor/coaching sys-tem in place
  Purchase a race timing system
  Have a system for measuring success of group runs
  Have criteria in place for relationships with local and national vendors interested in sponsorship / partnership
  
  2016 Goals
  Have a firm sustainable management structure
  Be a regionally recognized and respected running Club
  Field a sponsored elite team
  
  Mission
  CRC guiding principles that board decisions should always adhere to
  
  The Charlotte Running Club's Mission is:
  Help members become more consistent
  Motivate
  Create a sense of camaraderie
  Help members meet running goals
  
  
  2011 Year in Review
  The 2011 CRC Board goal has been to establish a foundation for the future. As a major part of that effort, we continue to talk about sustainable activities. We have a tremendous amount of energy throughout the Club and want to ensure we are taking smart steps forward that align with our Club mission and vision. By doing so, the Charlotte Running Club will continue to support the needs of the running community for many years into the future.
  
  2011 Actions Defined and Approved
  · Mission Statement
  · Vision Statement
  · 1/2/5 year plan
  · Bylaws
  · Yearly Budget
  · Nomination and Election Process
  · Membership fees and membership process
  · Renewed USATF Club membership
  · Joined RRCA
  
  2011 Accomplishments
  · Planned and broke the world record for the 100x5k
  · Water stop volunteers for Firecracker 5k
  · Thunder Road Marathon Course Marshals for Dilworth area
  · Spring Annual Social at French Quarter
  · Fall Marathon Social at Tyber Creek
  · Cinco de Mayo Club Birthday/Tequila Quarter
  · Club picnic at Beatty Park / Michael Kahn’s residence
  · Beer Mile
  · Implemented Sunday fun runs out of Freedom park
  · Blue Ridge Relay sponsored team
  · Club gear available online – spring and fall lines
  · Upgraded Club gear quality based on member feedback
  · Streamlined the newsletter process and moved to a monthly eNewsletter
  · Archived old Club newsletters and posted to the web
  · Streamlined race results software and process
  · Conducted a Club survey and took actions on results, summary results to be published before year end
  · Completed monthly board meetings including a January retreat to Asheville and a spring retreat to Concord. No Club funds were used in Ashville. Gear profits were used to cover meeting space and dinner in Concord
  · Redesigned CRC blog to add more information and increase the diversity of runner spotlights
  · Continued relationship management with local specialty running stores
  · Overhauled Group Run listing to present in several different manners, include all runs in the Charlotte region regardless of whether CRC or not and finalizing plan to continue to better communicate, support, and grow group runs
  · Maintained website, blog, and Facebook with timely Club information and general local running information and awareness
  · Maintained an average of less than 2 days to respond to any Club member, or other inquires to our Club email
  · Began planning for Club race in 2012
  · Successfully managed the transition of responsibilities from Jay Holder to the rest of the Board after he moved